When can an original signed custodian actions list (CAL) be destroyed?

• A. When the equipment is sold
• B. After a new custodian is appointed
• C. After an updated Custodian Receipt/Location List is printed
• D. At the end of the fiscal year

Answer: (C)

The original signed custodian actions list (CAL) can be destroyed after an updated Custodian Receipt/Location List is printed because this action reflects that the record-keeping obligations have been met and a current inventory management document now exists. The updated list serves as an official record of accountability for the equipment that has been reassigned, and it replaces the need for the older CAL. Retaining the documentation is important until an updated version is available to ensure that there is no gap in the tracking and management of the equipment.

In this context, destroying the CAL before printing an updated list would leave a lapse in the custody records, which is essential for maintaining accurate accountability and traceability of equipment. Keeping the records until new equivalent documentation is created ensures seamless continuity in the management of assets.